AES Show 2026 - Nashville

Dates: October 29-November 1, 2026, Gaylord Opryland Resort, Nashville, Tennessee

Exhibit dates: Saturday October 31 and Sunday, November 1. Hours are 9-6

Join us at AES Show 2026 - Nashville on October 29 - November 1, 2026 at the fantastic Gaylord Opryland Resort, Nashville, Tn.
This new and reenergized event will attract audio professionals from all fields, together with musicians, songwriters, students and educators.
AES Show Nashville will have a new program of workshops, research presentations, studio tours and intimate workshops together with networking events and more. As an exhibitor and sponsor, you'll have the chance to present your technology, products and workflows, plus connect with experts from around the world in the wonderful venue and Music City. This is the event to be at in 2026!

Booths and Pods

Contact Graham to secure your space!

Exhibit Booths

Square Footage
100 sqft
Square Footage
200 sqft
Square Footage
300 sqft
Square Footage
400 sqft
Square Footage
600 sqft

Exhibit space pricing above does not include carpet, furniture, electrical or drayage. These are additional and will be billed direct through the decorator.

For every 100 sq. feet purchased, you will receive (1) all access passes and (2) exhibit-only badges. Additionally, you receive a special invitation code for free registrations to share with prospects and customers. Only special invites will allow free entry with the Exhibits+ pass.

Booth shares are limited to (2) shares per 100 square feet for a total of (3) brands in the space. The original exhibitor plus (2) shares.

Package Options

(1) 8' High Back Drape and 3' Side Rail

(1) 10' x 10' Gray Carpet

(1) ID Sign

(1) 6' Black Draped Table

(2) Side Chairs

(1) Wastebasket

(1) 500-Watt Outlet
(1) 8' High Back Drape and 3' Side Rail

(1) 10' x 20' Gray Carpet

(1) ID Sign

(1) Cabinet with Graphic Panel

(1) Powered Bar Table

(4) Barstools

(1) 6' Black Draped Table

(1) Stool

(1) Wastebasket

1) 1,000-Watt Outlet
(1) 8' High Back Drape and 3' Side Rail

(1) 10' x 10' Gray Carpet

(1) ID Sign

(1) Sofa

(1) Chair

(1) Cocktail table

(1) Wastebasket

(1) 500-Watt Outlet
(1) 8' High Back Drape and 3' Side Rail

(1) 10' x 20' Gray Carpet

(1) ID Sign

(1) Sofa

(1) Chair

(1) Cocktail table

(1) Swivel Ottoman

(1) 36" Cafe Table

(4) Chairs

(1) Wastebasket

(1) 1,000-Watt Outlet

The packages above include both the space and all listed inclusions. No substitutions may be made on any included items. You may choose to purchase an empty booth space and outfit as you choose directly from the Freeman catalogue. These packages do not include shipping & handling/drayage.

Software Pods

Ventura Communal Bar table

Banana Barstool - White

Wastebasket

POD Structure

Graphics

Electric

AES Software Pods are perfect for smaller companies or software demonstrations, looking for all inclusive packages. Each Pod is fully outfitted with your logo and graphics along with a bar table and stools to allow for intimate conversations.

For each Pod purchased, you will receive (1) all access pass and (2) exhibit-only badges. Additionally, you receive 25 FREE registrations to share with prospects and customers. A code will be generated for the free registration badges.

Common Exhibitor Costs

Demo Room Space

Available Rooms & Specs

Square Footage
1,248 sqft
Floor Dimensions

48' x 26'
Theater/Classroom Occupancy

120
Square Footage
1,248 sqft
Floor Dimensions

48' x 26'
Theater/Classroom Occupancy

120
Square Footage
1,248 sqft
Floor Dimensions

48' x 26'
Theater/Classroom Occupancy

120

Room Details

All rooms include the following:

Drape
Carpet
Chairs
Riser/stage if needed

You can place pop-up banners, high-top tables, and lounge furniture along the wall outside the demo room. The decorator offers all these options for rent.

Banners may not extend into your neighbor's external space. For side by side rooms, demos will be scheduled in an alternating format to minimize bleed through between rooms.

All demo rooms receive (8) all access passes and (15) exhibit-only badges. Additionally, you receive 50 FREE registrations to share with prospects and customers. A code will be generated through MYS for the free registration badges.

Contact Graham to secure your AES Show 2026 Nashville Booth

Contact

Exclusive Options

Lanyards - $5,000

AES will order lanyards to include our logo along with one sponsor logo. Alternatively you can supply 5,000 lanyards of your own. Lanyards will be provided with badges at registration every day of the event. Don't miss this opportunity for logo placement on every attendee!

Ice Cream Social - $3,000

Join us on opening day of the show as our Ice Cream Social Sponsor! One company will be promoted as the Official sponsor of the Ice Cream Social in the AES booth in the afternoon on opening day. Sponsor name and/or logo will appear everywhere the social is promoted.

Sponsor will receive a cocktail round in the AES booth during the social to display materials and may send a representative to interact with attendees during the social.

Volunteer T-shirts - $2,750

AES Volunteers assist throughout the convention directing traffic to the expo and educational sessions, at registration, and more. Each volunteer wears a brightly colored t-shirt to identify them as an AES Volunteer.The 2026 t-shirt color is White to match our branding. One sponsor can have their logo placed on the back of the shirt.

DEI Mixer - Exclusive Sponsor at $5,000

Details to come soon...

Student Mixer - $4,000

Details to come soon...

Signage Options

Contact us for signage options.

SUGGESTED MATERIAL

3M Cling

AVAILABLE SURFACES

Single or Double Sided

ESTIMATED INSTALLATION LABOR

2 Freeman Carpenters - 6 hours

SUGGESTED CONSTRUCTION

Digital Print

ESTIMATED DISMANTLE LABOR

2 Freeman Carpenters - 3 hours

LOCATION

Crystal Palace
ADDITIONAL NOTES

There are (4) available balustrades A, B, C, D. The graphic for each balustrade will be produced in 6 sections.

52.25" W x 23.5" H (Top Panels)
48" W x 24" H
48" W x 24" H
48" W x 24" H
48" W x 24" H
48" W x 24" H (Bottom Panels)

Escalator Runners
Size: 13.5"W x 41’H

Install: 2 men 2 hours

Dismantle: 2 men 1 hour

Substrate: Vinyl decal
SUGGESTED MATERIAL

Vinyl

SUGGESTED SIZE

20' wide x 25' high

AVAILABLE SURFACES

Single Sided

LOCATION

Crystal Palace
ESTIMATED INSTALLATION LABOR

Freeman Lift Crew (includes 2 Carpenters) - 1.5 hours

SUGGESTED CONSTRUCTION

4" Pole Pockets Top and Bottom

ESTIMATED DISMANTLE LABOR

Freeman Lift Crew (includes 2 Carpenters) - 1.5 hours
SUGGESTED MATERIAL
Vinyl

SUGGESTED SIZE
10' wide x 30' high

AVAILABLE SURFACES
Single Sided

LOCATION
Crystal Palace - Champange Column
ESTIMATED INSTALLATION LABOR
Freeman Lift Crew (includes 2 Carpenters) - 1 hour

SUGGESTED CONSTRUCTION
4" Pole Pockets Top and Bottom

ESTIMATED DISMANTLE LABOR
Freeman Lift Crew (includes 2 Carpenters) - 1/2 hour
SUGGESTED MATERIAL
Vinyl

SUGGESTED SIZE
60' wide x 30' high

AVAILABLE SURFACES
Double Sided

LOCATION
North Concourse
ESTIMATED INSTALLATION LABOR
Javits Installation

SUGGESTED CONSTRUCTION
4" Pole Pockets Top and Bottom

ESTIMATED DISMANTLE LABOR
Javits Dismantle
SUGGESTED MATERIAL
Vinyl

SUGGESTED SIZE
60' wide x 40' high

AVAILABLE SURFACES
Single Sided

LOCATION
Crystal Palace
ESTIMATED INSTALLATION LABOR
Javits Installation

SUGGESTED CONSTRUCTION
4" Pole Pockets Top and Bottom

ESTIMATED DISMANTLE LABOR
Javits Dismantle
SUGGESTED MATERIAL
Vinyl

SUGGESTED SIZE
60' wide x 40' high

AVAILABLE SURFACES
Single Sided

LOCATION
Crystal Palace
ESTIMATED INSTALLATION LABOR
Javits Installation

SUGGESTED CONSTRUCTION
4" Pole Pockets Top and Bottom

ESTIMATED DISMANTLE LABOR
Javits Dismantle